FINAL Minutes of the VISD Council Meeting

Sunday, March 30, 2008
Saanich Fairgrounds

1. Meeting called to order by D/C Bev Gerry at 1215 hours.
Quorum present

2. Roll Call circulated

3. There were no visitors in attendance

4. Minute of Silence
Nick Boutcher - DTO VIND
Betty Moxam - Victoria
Sylvia Lyle - Victoria
Nancy Ash - Juan De Fuca

Note of appreciation will be sent to P/D/C John Bishop for representing VISD at
Nick Boutcher's Memorial Service

5. Approval of previous VISD minutes, January 27, 2008
MOTION TO APPROVE as circulated
    1. P/D/C Shirley Hamilton 2. Dawna Burton CARRIED

5-1 Business Arising from DCM Minutes

a) AGM Committee update - Cdr. John Hudson - report attached
- John commented that room numbers shown on the Web-site will likely be different
- registrations have started to come in

b) Can West Boat Show - David Gay
- successful show. Many draws for free Boating Course completed
- Boating Course won by a lady who indicated she would register with Victoria Squadron either in the fall or next spring
- Dave will endeavor to have the display booth moved to a more suitable location next year

c) Progress Report - District Web Access Rep. - Sharon Virk
- Sharon not in attendance
- Spring schedule has been circulated
- very difficult to contact Sharon
- D/C Bev noted that most people have been able to access what they need

6 (a) - Remarks from D/C Bev - report attached

MOTION - re cost of May 4 DCM following AGM on May 3, 2008

That VISD approve the cost of the May 4 lunch being held at the Saanich Fairgrounds

1. Len Burton 2. Cdr. Barry Gifford CARRIED
MOTION - re location of DCM in Sept., Nov., Jan. and March

That VISD hold the meetings for the 2008/2009 Watch at the Mary Winspear Centre in Sidney

1. Cdr. Nancy Coutts 2. Len Burton CARRIED

D/C Bev asked if anyone had comments regarding her previously distributed Governing Board Report from the February 15-17, 2008 session. There were no queries

(b) Secretary's Report - no correspondence
- request for Council Members to please send their AGM report electronically, preferably prior to the AGM.

7. Treasurer's Report - Colin Nicholson - Report on file

Report contained - Financial Overview
- YTD Expenditures for all Departments
- Comparison of YTD Expenditures/Budget
- Bank Balance and Net Worth

The Treasurer noted that the Year-end is March 31st. The Budget has been met with a small surplus of funds. Revenue less Expenses is also positive

MOTION to ACCEPT as presented

1. Dawna Burton 2. Cdr. David Krauel CARRIED

8. Report from Commanders' Meeting - Cdr. Nancy Coutts - Report attached

- Recreational Boaters Safety Inspections:
D/C Bev will respond to P/C/C Tony Gardiner that at this time VISD is unable to expand this initiative beyond what is presently in place.

9. Squadron Commander Reports - attached unless otherwise noted

Brentwood Bay - A/Cdr. Barrie Gilbertson - report tabled by Len Burton
Juan de Fuca - Cdr. David Krauel
Oak Bay - Cdr. Kelly James - not in attendance, no report
Pender Island - Cdr. Nancy Coutts
Saanich Peninsula - Cdr. John Hudson
Saltspring Island - Cdr. Bob Reynolds - not in attendance - report tabled
Sooke - Cdr. Barry Gifford
Victoria - Cdr. Greg Diemert - report tabled by ADTO Henry Frew

MOTION to ACCEPT Commanders' Reports

1. Cdr. John Hudson 2. Cdr. Barry Gifford CARRIED

10. New Business:
a) Proposal re VISD Website - Mike Baker, Webmaster - report attached
Mike outlined the situation with Uniserve noting that, if we continue using their service, we will become a 'regular' and be required to pay $35.00 per month. He pointed out that the National service will not provide us with e-mail which may be too restrictive.

MOTION:

That VISD approve interim expenditure of $35.00 a month, plus taxes, for a period of up to six months.

1. Mike Baker 2. P/D/C Shirley Hamilton CARRIED

After Council discussion, it was agreed that Mike should investigate other Service Providers to ascertain which one will best meet our requirements.

D/C Bev thanked Mike for his investigative work.

b) MAREP Award

Len Burton requested that Dave Jackson of Canadian Hydrographic Services, and he, be given approval for a new MAREP Award. This Award would be for Best Performance by an Individual and would be awarded for submitting the highest number of accepted MAREP reports during the year.

Len and Dave will be donating the Award and propose to make the first Award at the 2008 AGM.

MOTION:

That a yearly MAREP Award for Best Performance by an Individual be approved by VISD

1. Len Burton 2. P/D/C Shirley Hamilton CARRIED

11. District Officer Reports - Attached, unless otherwise noted
a) Executive Officer - Barrie Gilbertson - no report
b) Training Officer - Marti Tilley - attending Training Officers' meeting in Toronto. Report tabled.
c) Maritime Radio Officer - Barrie Gilbertson
-Barrie unable to stay
-reported 14 registered for Marine Radio at Brentwood Bay
-Juan de Fuca reports 20+ for the end of April
- Pender Island has 13
d) MAREP - Len Burton
In addition to his report, Len provided a copy of Section 9, MAREP Hydrographic Program, which is now in the Guidebook for CPS Officers, having been approved on 16 February, 2008. Len was instrumental in producing this section for the Guidebook.
e) Environmental Officer - Sara Steil
f) Webmaster - Mike Baker
g) Supply Officer - Dawna Burton
h) PRO and Safe Boating Officer - Dave Gay
-will be putting an ad in the newspaper for Safe Boating Week.
-distributed Safe Boating Guide whenever possible. There will be a
revised edition of the Guide in 2009
- has not been contacted re assisting at the Floating Boat Show
i) Port Captain - Glenn Driscoll - not in attendance
j) Historian - Ralph Hodd - not in attendance
k) Telephone Answering - Pat Moar
l) Roster - P/D/C Shirley Hamilton
- Roster coming along slowly. More advertising would be appreciated.
- Shirley has questions regarding the PCOC Associate Memberships.
- are they to be included in the Roster? Will it be a District decision? How long will they be Associate Members?
- Shirley will attempt to obtain answers to these and other queries.
- The status of Associate Members will be discussed at the June Governing Board.
m) Communications - R/C Lassey - no report
n) Privacy & Membership - Barry Gifford

Liaison Officers - CCG P/D/C Ken Clarke - no report
- VIND - D/C Bev - EO Barrie Gilbertson will attend AGM
and Change of Watch May30/31.
- PMD - D/C Bev - will be attending AGM and Change of Watch May 30 to June 1
- USPS - D/C Bev - report attached

MOTION to APPROVE Officer Reports

1. P/D/C Shirley Hamilton 2. Len Burton CARRIED

13. Announcements/Reminders

a) Next Meeting - AGM - May 3, 2008 - Mary Winspear Centre - Sidney
b) First 2008/2009 Council meeting - ll30 hours, May 4 - Oak Room, Saanich Fairgrounds. This will be a catered lunch.

14. Termination - 1415 hours

Council Members in Attendance

District Commander D/C Bev Gerry
Treasurer Colin Nicholson
Secretary Loraine Nicholson
MAREP Len Burton
Supply Officer Dawna Burton
PRO & Safe Boating David Gay
Roster P/D/C Shirley Hamilton
Membership & Privacy Barry Gifford
Webmaster Mike Baker
Liaison Officer VIND, PMD, USPS D/C Bev Gerry

Squadron Commanders

Juan de Fuca S/C David Krauel
Pender Island S/C Nancy Coutts
Saanich Peninsula S/C John Hudson
Sooke S/C Barry Gifford
Victoria Henry Frew for S/C Greg Diemert

Not in Attendance

Executive Officer BarrieGilbertson - no report
Training Officer Marti Tilley - report attached
Environmental Officer Sara Steil - report attached
Historian Ralph Hodd - no report
Communications R/C Don Lassey - no report
Telephone Answering Pat Moar - report attached Roster Advertising George Silvestrini - no report
Port Captain Glenn Driscoll - no report
Liaison Officer CCG P/D/C Ken Clarke - no report

Squadron Commanders

Brentwood Bay Acting S/C Barrie Gilbertson - report attached
Oak Bay S/C Kelly James - report attached Saltspring Island S/C Bob Reynolds - report attached