Preliminary Draft Minutes of the VISD Council Meeting
Sunday, January 27, 2008
Saanich Fairgrounds

1. Meeting called to order by D/C Bev Gerry at 1215.
Quorum present.

2. Roll Call circulated

3. There were no visitors in attendance

4. Minute of Silence
P/C Brenda McGregor - Victoria
Frank Symes - Pender Island

5. Agenda Additions
(e) DCM brunch meeting, May 4
(f) P/C/C Tony Gardiner Recreational Boaters Safety Inspections

6. Approval of previous minutes, November 18, 2007
MOTION TO APPROVE as circulated

1. Sarah Steil 2. R/C Don Lassey CARRIED

6-1 Business Arising from DCM Minutes

(a) Proposed budget for AGM 2008 - Cdr. John Hudson - on file.
John presented the proposed Budget projecting a total cost to VISD of $1,068.19, and $1,829.24 cost for Saanich Peninsula.
- This is based on 40 attendees, 32 of whom would be paying.
- Revenue is projected at $1834.76.
- D/C Bev thanked John for his good work.

MOTION TO ACCEPT the proposed 2008 AGM Budget
1. R/C Don Lassey 2. Nancy Coutts CARRIED.

(b) Report from Nominating Committee - P/D/C Shirley Hamilton - attached
Those leaving the VISD Bridge were thanked for their service.
All positions except Executive Officer and Administration Officer have been filled at this time.

(c) Progress report - District Web Access report Sharon Virk - attached.
In the absence of Sharon, Webmaster Mike Baker gave the report. The report stated that at the moment 9 people had taken the training, five were Bridge members of JDF Squadron. It was noted that a number of people have already accessed the site, and Sharon, as well as others, have busy schedules. D/C Bev is encouraging Sharon to continue training all comers. She also will pursue with Governing Board the issuing of a 2-3 page manual on how to access the site.

7(a) Remarks from D/C Bev - attached.
- Thanks to EO Barrie Gilbertson for his work as Acting Cdr. Brentwood Bay.
- Appreciation of Cdr. Bob Reynolds' hard work in getting Saltspring Island Squadron active again.
(b) Secretary - no report
Brochure from Georgia Strait Alliance circulated to the meeting.

8. Treasurer's Report - report on file.
The report includes a new section, Financial Overview
- YTD Expenditures for all Departments
- Comparison of YTD Expenditures/Budget
- Bank Balance and Net Worth

MOTION TO ACCEPT as presented
1. P/D/C Shirley Hamilton 2. Ralph Hodd CARRIED.

9. Report from Commanders' meeting - Cdr. Greg Diemert - attached
- full attendance was noted
- open discussion among VISD Council on teaching Boat PRO and what charge would be levied for material and then for certification.
- discussion re availability of Merit Mark information.
- National website not yet able to provide this information. Squadrons will need to maintain their own registry. R/C Lassey will attempt to verify if next year National will be able to provide this information. - At present it is not possible to determine entitlement for earned plaques, etc. making presentation arrangements difficult. Alain Briere could be asked for assistance in this regard

- discussion re Recreational Boaters Safety Inspections (Agenda f)
- Commanders not ready to undertake this at the moment because:
- 2 day course of instruction necessary
- exam
- inspection takes 1 - 1 ½ hours per boat.
- will have to be done professionally as at present many abuses can and do occur.

10. Squadron Commanders' Reports - attached.

Brentwood Bay - A/Cdr. Barrie Gilbertson
Juan de Fuca - Cdr. David Krauel
Oak Bay - Cdr. Kelly James
Pender Island - Cdr.Nancy Coutts
Saanich Peninsula - Cdr. John Hudson
Saltspring Island - Cdr. Bob Reynolds
Sooke - Cdr. Barry Gifford
Victoria - Cdr. Greg Diemert

MOTION to ACCEPT Commanders' Reports

1. Cdr. John Hudson 2. Dawna Burton CARRIED

11. New Business:
a) New-Members Handbook -
All Commanders should now have the Handbook to evaluate for use in their Squadron.

b) GB2-NM1 through 6 - All in favour
Note: GB2-NM4 - R/C Don Lassey reviewed the rationale for the four separate Regional Coordinators. Difference in priorities and geographical considerations - ie. salt water/fresh water make it necessary. The Pacific Region has already proven the concept.
c) Can West Boat Show - Feb. 22-24 - David Gay

- sufficient volunteers have been recruited
- visual displays are being prepared
- Handout needs to be updated
- Commanders Note - updated information re their Squadron to be sent to Dave ASAP.
- PCOC to be promoted. No decision to enroll candidates at the Show.

d) Bulletin 5 - Alain Briere - Web Based Access progress re functions:

2) Outstanding - Web Content Manager
- Webmaster Mike Baker suggests VISD wait to see what the new CPS Server has to offer before further discussion. It may not be able to offer all that VISD requires.

e) D/C Bev proposed the following MOTION

That the brunch meeting, Sunday May 4, following the District AGM, include the Squadron Commanders

1. D/C Bev Gerry 2. R/C Don Lassey CARRIED

12. District Officers' Reports - ATTACHED, unless otherwise noted

a) Executive Officer - Barrie Gilbertson - no report
b) District Training Officer - Marti Tilley. In addition Marti provided early details of the Instructor
Development Course:
- This is a 20 hour course, held Friday evening March 14, Saturday March 15 and Friday evening April 18, Saturday April 19.
- Location TBD - Cost $13 for student kit, plus any facility expense
- Maximum of 12 students
- COURSE FEES REQUIRED BY FEB.21 - cheques to Marti.
- Contact Marti for particulars of pre-course reading
- Instructor will be Michael Doyle
c) Maritime Radio Officer - Barrie Gilbertson
Victoria and Oak Bay Squadrons will be holding Maritime Radio courses in February and March
d) MAREP - Len Burton
e) Environmental Officer - Sara Steil - in addition:

MOTION - to send Georgia Strait Alliance a cheque for $75.

1. Sara Steil 2. R/C Don Lassey CARRIED

f) Supply Officer - Dawna Burton
g) PRO Dept. - PRO & Safe Boating - David Gay (See Boat Show)
-Safe Boating Report at March meeting
Port Captain - Glenn Driscoll - not in attendance
Historian - Ralph Hodd - no report
Telephone Answering - Pat Moar

h) Roster - P/D/C Shirley Hamilton
i) Electronic Communications - R/C Don Lassey - no report
j) Privacy & Membership - Barry Gifford
k) Webmaster - Mike Baker

Liaison Officers - CCG P/D/C Ken Clarke - no report
- VIND - D/C Bev - EO Barrie Gilbertson will attend AGM and Change of Watch, May 30/31
- PMD - D/C Bev - Will be attending May 30 to June 1
- USPS - D/C Bev - District 16 Liaison March 14 to 16, 2008

MOTION to APPROVE Officer Reports

1. Barrie Gilbertson 2. Sara Steil CARRIED

13. Announcements/Reminders

a) Next DCM Sunday March 30, 2008, Saanich Fairgrounds, Poplar Room, 1215
Commanders' Meeting 1030 Training Officers - 1000

b) R/C Don Lassey reminds Squadron Commanders that their Bridge must include "Internal Audit Review
Committee" and not " Auditor"

TERMINATION - 1445 hours

(All reports noted, as attached, are posted on the VISD website with the Minutes)

Council Members in Attendance:

District Commander Bev Gerry
Executive Officer Barrie Gilbertson
District Training Officer Marti Tilley
Treasurer Colin Nicholson
Secretary Loraine Nicholson
MAREP Len Burton
Supply Officer Dawna Burton
PRO & Safe Boating David Gay
Environmental Officer Sara Steil
Maritime Radio Officer Barrie Gilbertson
Historian Ralph Hodd
Roster P/D/C Shirley Hamilton
Electronic Communications R/C Don Lassey
Webmaster Mike Baker
Liaison Officer VIND, PMD, USPS D/C Bev Gerry

Squadron Commanders
Acting Squadron Cdr. Barrie Gilbertson Brentwood Bay
Squadron Cdr. David Krauel Juan de Fuca
Squadron Cdr. Kelly James Oak Bay
Squadron Cdr. Nancy Coutts Pender Island
Squadron Cdr. John Hudson Saanich Peninsula
Squadron Cdr. Bob Reynolds Saltspring Island
Squadron Cdr. Greg Diemert Victoria

Not in Attendance:

Squadron Cdr. Barry Gifford Sooke - report attached.
Membership and Privacy Cdr. Barry Gifford - report attached
Telephone Answering Pat Moar - report attached
Roster Advertising George Silvestrini - no report
Port Captain Glenn Driscoll - no report
Liaison Officer CCG P/D/C Ken Clarke - no report