FINAL DRAFT Minutes of the VISD Council Meeting
Sunday, November 18, 2007
Saanich Fairgrounds
1. Meeting called to order by D/C Bev Gerry at 1200. Quorum present.
2. Roll Call circulated
3. Welcome to Visitors - Ed McNulty, Victoria
4. Minute of Silence for deceased members:
Len Grace - P/C Vancouver Island District
5. Agenda: Item C. New Business
P/D/C Shirley Hamilton - Changes to Squadron & Dist. Regs.
6. Minutes of Previous Meeting - DCM - September 23, 2007
MOTION to APPROVE, as circulated
1. P/D/C Shirley Hamilton 2. Barrie Gilbertson Carried
6 -1 Business Arising from DCM Minutes:
a) Brand Name Contest - Withdrawn from AGM vote for procedural reason.
- Delegates asked to vote for one of three or leave ballot blank. Majority
returned blank.
- Matter referred back to Operating Committee.
b) Sharon Virk - Volunteer District Computer Trainer - Report attached
- Regretfully, unable to be present.
c) Michael Doyle - ID Inst. - Will attend STO meeting and DCM -Jan. 27th, business permitting.
d) Merit Marks - Less than 20 hours should be recorded, by the Squadrons, until 20 hours are reached. Hours can be retained up to three years.
- For now, only forward to Barrie Gilbertson the names of those with 20 hours or more.
- Barrie noted that some reports have not yet been received.
7. a) Remarks from D/C - Attached - AGM in Ottawa, Oct. 24-28, 2007
b) Secretary's Report - No Correspondence. No report.
8. Treasurer's Report - Colin Nicholson - on file
Handout for year to date -
a) Expenditures by Dept. and Account
b) Totals for all Departments
c) Comparison of Expenditures/Budget by Dept.
d) Bank Balance and Cheque register
MOTION to ACCEPT as presented
1. P/D/C Ken Clarke 2. Dawna Burton Carried
Following his report, Treasurer Colin Nicholson distributed a position paper on the District Assessment - Attached
After considerable discussion, the following MOTION was proposed:
THAT D/C Bev Gerry be authorized to inform National that VISD wishes to be included in the centralized dues collection process, starting as soon as practical.
1. Colin Nicholson 2. John Hudson Carried
MOTION TWO:
MOVED THAT the District Assessments for new members under the complimentary membership program be based on the numbers of students who successfully pass the Boating exam and accept Squadron membership. This number would be determined by the District Training Officer, and provided to the Treasurer for billing purposes.
AMENDMENT:
Insert after District Training Officer:
"after consultation with Squadron Membership Officers"
MOTION to ACCEPT AMENDMENT:
1. Nancy Coutts 2. John Hudson Carried
MOTION TO ACCEPT AS AMENDED:
1. Colin Nicholson 2. John Hudson Carried
Presentation of National Awards by D/C Bev
ICOM - being one of three new partners with CPS has provided an Award for:
Best Electronic Instructor - the recipient - MICHAEL DOYLE - Pender Island
Michael was unable to attend today but he is thrilled to receive the award and expressed his thanks. He will be presented with the Plaque and the ICOM Communications Radio at the Pender Island Christmas function.
TOP 20 AWARD - the recipients - LEN and DAWNA BURTON - Saanich Peninsula
Award presented for 'The Armada' which took place during the summer of 2007 and was featured in a video of the cruise undertaken for students and members. Len stated that Janice Hayward and Ron Harris were also involved. Len and Dawna each received a ship's bell.
PRO Committee Awards:
Banner Awards to Squadrons who had a 5% increase in membership:
Two VISD Squadrons - PENDER ISLAND and JUAN de FUCA received the AWARD
Certificate of Honorable Mention - for an increase of not quite 5% - went to SAANICH PENINSULA Squadron
Presentation of CHS Awards for participation in the MAREP program - by R/C
Don Lassey.
These Awards are based on a specific point system allotted to each MAREP report.
1. Most Improved District - VISD
2. Best District Effort - VISD
3. Best Squadron Effort - Saanich Peninsula
4. Best Individual Effort - Len Burton
In making the presentation to Len, Don stated that he was not surprised that Len was the recipient of this Award. Len has given a tremendous amount of time and effort reviving the MAREP program and he is most deserving of the Award. The Award consisted of a Plaque and an electronic chart.
8. Report from Commanders' Meeting - Cdr. Barry Gifford (attached)
9. Squadron Commander Reports - Attached, unless otherwise noted
Brentwood Bay - A/Cdr. Barrie Gilbertson
Juan de Fuca - Cdr. David Kraul
Oak Bay - P/Cdr. Tom Thompson - for Cdr. Kelly James
Pender Island - Cdr. Nancy Coutts
Saanich Peninsula - Cdr. John Hudson
Saltspring Island - Cdr. Bob Reynolds - not in attendance
D/C Bev reported that she had spoken to Bob and instructors have been found and they are anticipating they will be holding a Boating course in January.
Sooke - Cdr. Barry Gifford
Victoria - Cdr. Greg Diemert - Report given by Ed. McNulty
MOTION to APPROVE the Commander Reports
1. Nancy Coutts 2. Sara Steil Carried
10. New Business:
a) New-Members Handbook
Cdr. Nancy Coutts will distribute to the Sqd. Cdrs. They can decide if they wish
to use it.
b) 2008 District AGM - May2 and 3, 2008 - Mary Winspear Centre in Sidney D/C Bev was pleased to announce that Saanich Peninsula Squadron has offered to host the AGM. She thanked Cdr. John Hudson and requested that he convey her thanks to his Bridge.
c) P/D/C Shirley Hamilton will undertake the updating of the Model District and Squadron Regulations in the CPS Officer Guide Book.
- Updates are expected shortly from National and will be circulated
- Shirley will download to Squadron Commanders who will ensure Binders are
updated.
11. District Officers' Reports - Attached unless otherwise noted
a) Exec. Officer - Barrie Gilbertson
b) District Training Officer
- Marti Tilley
- Also attached is her report from the National Training Meetings, Ottawa, Oct.
25,26 and 27, 2007.
- Marti extended an invitation to attend Pender Island Squadron's Tribute to Chuck Spence, Otter Bay Marina Manager, on December 15.
c) Maritime
Radio Officer - Barrie Gilbertson
d) MAREP - Len Burton - no report
e) Environmental
Officer - Sara Steil
f) Supply Officer
- Dawna Burton
g) PRO Dept. - PRO & Safe Boating - David Gay - not in attendance - no
report
Port Captain - Glenn Driscoll - no report
Historian - Ralph Hodd - no report
Telephone Answering -
Pat Moar
h) Roster - P/D/C Shirley Hamilton
- Requested input for agreement to utilize the inside front and back Roster
cover for paid advertising.
- Input positive as existing insignia information is available elsewhere
- Ads will be in black and white
- Charge will be the same as for a full or part-page ad
i) Electronic Communications - R/C Don Lassey - no report
j) Privacy &
Membership - Barry Gifford
k) Webmaster - Mike
Baker
Liaison Officers - CCG
P/D/C Ken Clarke
- VIND D/C Bev Gerry - no report
- PMD D/C Bev Gerry - no report
- USPS D/C Bev Gerry - will attend Dist. 16 Liason
March 14-16/08 - La Conner, Wash.
MOTION to APPROVE Officer Reports
1. David Kraul 2. Glenn Driscoll Carried
12. Announcements/Reminders:
- Date of next DCM - January 27, 2008 - Saanich Fairgrounds, Poplar Room
1215 - 1600 hours - brown bag lunch
Commanders' Meeting - 1030 Training Officers' Meetng. - 1030
- 2008 AGM Budget to be tabled by Saanich Peninsula Squadron
- P/D/C/ Shirley Hamilton - Nominating Committee will be contacting Bridge Members
TERMINATION - 1425 hours.
(All reports noted as attached are posted on the VISD website with the Minutes)
Council Members in Attendance:
District Commander Bev Gerry
Executive Officer Barrie Gilbertson
District Training Officer Marti Tilley
Treasurer Colin Nicholson
Secretary Loraine Nicholson
Membership & Privacy Officer Barry Gifford
MAREP Len Burton
Supply Officer Dawna Burton
Environmental Officer Sara Steil
Maritime Radio Officer Barrie Gilbertson
Historian Ralph Hodd
Port Captain Glenn Driscoll
Roster P/D/C Shirley Hamilton
Electronic Communications R/C Don Lassey
Liaison Officer CCG P/D/C Ken Clarke
Liaison Officer VIND, PMD, USPS D/C Bev Gerry
Squadron Commanders
Acting Squadron Cdr. Barrie Gilbertson Brentwood Bay
Squadron Cdr. David Krauel Juan de Fuca
P/C Tom Thompson for Sqdn. Cdr. Kelly James Oak Bay
Squadron Cdr. Nancy Coutts Pender Island
Squadron Cdr. John Hudson Saanich Peninsula
Squadron Cdr. Barry Gifford Sooke
Not in Attendance:
Telephone Answering Pat Moar - report attached
Webmaster Mike Baker - report attached
Roster Advertising George Silvestrini - no report
Squadron Cdr. Saltspring Island Bob Reynolds
Squadron Cdr. Victoria Bob Diemert - report attached
Guests:
Ed McNulty - Victoria