|
Vancouver Island South District Minutes of the
VISD Council Meeting held April 21st, 2002
1. D/C Peter Jennings called the meeting to order at 1234 hours. 2. The roll Call was circulated and there were 22 members present with guests D/Lt/C Susan Loveless VIND, Lt/C Darroll Westover Victoria, Ian King Saanich. 3. A minute of silence was called to remember 1st Lt Kay Spence who was one of Pender Island Squadron’s long time Port Captains. 4. D/C welcomed the guests attending and introduced D/Lt/C Susan Loveless of VIND It was moved by Cdr Linda Larsson , seconded by D/Lt John Munton that the Council minutes of January 20.2002 be approved as circulated. CARRIED. 5. Business Arising D/Lt/C Don Lassey reported that Oak Bay has 8 candidates for the OT course. All Commanders have been asked to submit numbers to him immediately. Date options are May 5 or 26th. D/Lt/C Shirley Hamilton stated that the Roster is now in the process of proofing & merging data. She also recommends a slight increase in the budget for next year. (Report Attached) D/Lt Lyle Sauter stated there were 145 entries for the free Boating course offered by District at this year’s Boat Show. 6 were from the VIND area and were passed on to D/Lt/C Loveless The draw winner was Laurie Seto who elected to take the course in Colwood. The 2002-2003 course brochures are ready for the printer. (Report on file) P/D/C John Bishop reported a successful and pleasant visit to the Unit 16 Change of Watch in Leavenworth. Carrol Walker was pledged as the new D/C. He also stated that the entries for the Commander’s Challenge award were of high calibre this year with a few squadrons still to submit. D/C Peter Jennings requested that those officers presenting awards cover this year’s winners name with masking tape before bringing them to the AGM. D/C Peter Jennings then moved the Agenda items f & g to New Business. 6. District Officer’s Reports D/C Peter Jennings attended the February Governing Board in Toronto. These minutes were distributed to all Council members. The qualifying exam motion as well as the reorganization of membership have been tabled until June. A reminder that squadron commanders have been asked to submit to the D/C their ideas for the National AGM Commander’s meeting The National Finance committee feel that VISD has enough funds to cover expenses incurred by our D/C and DTO so will no longer fund those expenses. (Report Attached) PRO officer D/Lt Lyle Sauter led a discussion on a request from District Marketing Group for sponsorship of their Extreme Sports Fest in June. The consensus in Council was that this was not boating connected and denied support. MAREP ( Hydrographic) Officer D/Lt Peter Browning informed those present that there will be no MAREP presentation on the Saturday of the VISD AGM. A tour of the Hydrographic office has been arranged for Friday at 1300 hours. Contact D/Lt Browning for details. ( Report on File) Environmental Officer D/Lt George Winn (Report Attached) MAREP (Weather) Officer D/Lt Jim Andrews (No Report) CCG Liason D/Lt Ken Weller (No Report) Electronic Communications Officer D/Lt Linda Larsson stated that 40 enquiries re the Boating Course were received. She reminded Squadron Commanders to submit upcoming events to her. The visd.org domain has been renewed for a further 2 years. Lyle Sauter and Myra Simpson have been added to the mail group. (Report Attached) Telephone Answering Service Officer D/Lt Barrie Gilbertson reported a total of 84 calls received since the last DCM. The Boating Course received 34.5% of the calls. District Historian D/Lt/C Shirley Hamilton reported that she has requested photos from all squadrons for the scrap book. District Training Officer D/Lt/C Marg Griffin stated that a suggestion had been made at the training meeting that we approach the paper to do a feature article or interest piece on CPS. All Boating courses and exams are completed Five squadrons held their courses on Tuesday evenings which made it difficult for District personnel to attend all. The TO and D/Lt Bev Gerry are instructing the IT course using Power Point to start May 6 for 4 sessions on Monday evenings at Stellys School. 8 students are presently registered. A new edition of the STO handbook has been completed and distributed to squadrons. The TO attended the October National Training meeting in Toronto where the National TO V/C Duane Partee stated that the Boating Course will be contained in a single bound book and although modularization may effect content no change is expected for 4 or 5 years. You are urged to reply to the survey attached to your membership renewal this year. (Report Attached) DATO D/Lt Myra Simpson made some observations re the PCOC testing at the Boat Show by other providers. After some discussion D/C Peter Jennings instructed that Deputy Executive Director John Gullick be advised of the concerns prior to any action at the District level. The ATO also reported that she had received a number of questions and answers from squadrons for the radio blurbs on CFAX to start this summer. DATO Brian Tolman (No Report) Youth Training Officer D/Lt Len Fallan reported that several schools are not teaching Boat Pro this year due to the teacher strike and slow downs earlier. We have our first graduate of the Ministry of Ed course 11-A. Stacey Zeman of Kelowna Secondary School has graduated both Boating and Piloting and has earned 4 credits toward her graduation. To date 6 students have passed Boating 11-A in this province. (Report on File) In addition to his report D/Lt Fallan also mentioned that CCG has informed the public through its web site that “ pacific members shall not participate in or endorse the launch, fire, or ignition of PYROTECHNIC DISTRESS SIGNALS or PYROTECHNIC DEVICES in a non distress situation, training exercise, demonstration or during an Authorized Activity. (Report on file) VHF Officer S/Lt Barrie Gilbertson reported that as of April 21.2002 ,98 persons had passed VHF exams through squadron seminars. He has also represented the DTO on 4 occasions as ATO. Boat Pro Officer S/Lt Lesley Head stated that 20 books were sold to D/Lt Fallan for his course with the Victoria Rowing Club.$300 was sent to the Treasurer as a result. Only 1 or2 calls have been received re info or courses. (Report Attached) Treasurer D/Lt Ed McNulty distributed the to date statements and the bank balance as at March 31.2002.Moved by D/Lt Ed McNulty seconded by D/Lt/C Don Lassey that Council accept the Treasurer’s report as presented. CARRIED. Moved by Cdr Diana McBratney seconded by D/Lt John Munton that the officer’s reports be accepted as presented. CARRIED 7. Commander’s Reports As chair of the meeting Pender Island Squadron’s Cdr Sara Steil reported that the meeting discussed; District Nominating Report; IT & OT course updates; National’s Communication committees search for Pacific representatives; Roster and the reminder to squadrons that they are responsible for the ad monies not District; squadron commanders incoming and outgoing; possible changes to District AGM format and D/Lt Lyle Sauter’s request for e mail addresses for the course booklet Cdr Sara Steil Pender
Island Squadron (Report
Attached) Moved by D/Lt Len Fallan seconded by D/Lt Myra Simpson that the Commander’s reports be accepted as read. CARRIED. D/Lt/C Susan Loveless brought greetings from VIND. She plans to attend our AGM with her husband Bryan. Their AGM will be held in Ladysmith May 31 and June 1, 2002 and the Rendezvous is scheduled for Transfer Beach July 6&7,2002. 8. New Business Admin Officer D/Lt/C Shirley Hamilton stated that the Executive had requested the proposed budget for the Gathering be presented to the DCM for approval.. Moved by D/Lt/C Shirley Hamilton, seconded by D/Lt Bev Gerry that Council accept the proposed budget for the Gathering 2002. CARRIED. It was also moved by D/Lt/C Shirley Hamilton seconded by D/Lt Myra Simpson that VISD approve the expenditure of up to $300 to purchase the corn cooker, 2 cutting boards, and two totes for the Gathering field kitchen. CARRIED. The new proposed format for District AGM was discussed. Squadrons were asked to consider that VISD have a squadron hosted AGM as is now in place with the change of the District Commander and on the alternate year the District under the District Exec officer host a Saturday of meetings with lunch as the only meal. The Sunday breakfast meeting for the incoming Bridge would still be held both years. D/C Peter Jennings reminded the Council that the Governing Board had tabled until June the re organization of membership and the D/C will vote to maintain the status quo. He has also received the proposed National budget 2002 – 2003 which shows a slight surplus expected of $30 351.00. He will vote in favour unless there’s a change which is not expected. Reminder to all elected and appointed Bridge members of the breakfast meeting of the new Bridge at 0900 on the Sunday morning of the AGM at The Quality Inn – Waddling Dog. Dress casual. A suggestion was made that District purchase a plaque in memory of 1stLt Kay Spence. The Secretary will follow up on the plan of a Pender group to have an Otter Bay point named after Kay. D/Lt John Munton told of a misunderstanding between a squadron who tried to order VHF materials through National and was referred back to our “ stockpile” After discussion it was decided that a letter to National be composed and signed by the Admin Officer explaining about our stock of Radio Talk Seminars and Boat Pro. The Exec Officer reported receiving a news release re 1-68 Canadian Border Boat Landing Program which is to resume under stricter security. (Release on File) 9. D/C Peter Jennings adjourned the meeting at 1515 hours. Recorded
by D/Lt
Bev Gerry THE
NEXT COUNCIL MEETING WILL BE A BRIEF ONE
TO BE HELD IMMEDIATELY FOLLOWING THE
ADJOURNMENT OF THE AGM ON SATURDAY MAY 11,
2002 |